mailing and shipping label difference

What’s the difference between these words for your average sender? What difference does it make if they call it mailing or shipping if the box is being handed over for delivery?

Individuals and corporations alike have a propensity to identify various carriers with one phrase or the other. When someone says they’re shipping a parcel, for example, the connotation normally refers to the United States Postal Service. On the other hand, when someone says they’re shipping a box, they can mean any shipping company. Many people think of the Postal Service as a package “mailing” carrier, while many others think of it as a package “shipping” carrier.

Most people may not notice the difference between mailing, shipping, and the three carriers. However, there’s a reason why shipping and mailing are two distinct terms– and why the carrier connections they may have always had in their thoughts are slightly off the mark — for the small shipping companies and managers who are responsible for monitoring these procedures.


Mailing labels: 


mailing label example

Mailing labels are typically pieces of paper with adhesive on the back that may be stuck to parcels or envelopes to identify an addressee’s name and address. They may also include the sender’s name and address. Though not required for sending modest volumes of mail, mailing labels are vital and time-saving for those who must send out a big volume of mail.

Label maker software is available in a variety of word processing systems, and it can create labels from a specific set of addresses. To get the desired outcomes, people only need to load special sticky paper into their printer and determine the size of each label on the paper. Companies that ship numerous items regularly may create one label at a time as orders come in, but there are occasions when a company has to send a bulk mailing to everyone on their mailing list. This is how sales circulars and newsletters are often sent.


Information printed on mailing labels:

Depending on what is being delivered, mailing labels to addressees might include a lot of data. Packages may include not simply address information, but also barcodes or other characteristics that allow the contents of the box to be identified. Some mailing labels include cautions such as “fragile” or delivery instructions, while others indicate postage fees must be paid. Generally, anything printed on a firm’s label must adhere to the regulations and codes governing the country’s postal service or the shipping company in question.

The cost of label paper is one of the most prevalent gripes about manufacturing mailing labels. It might be somewhat expensive in comparison to standard printing paper. However, while this cost is substantial, it is generally little in comparison to the time spent physically writing out addresses. A printer can produce thousands of labels in a matter of minutes, whereas a single person may take hours to do the task.


Shipping labels: 


shipping labels

The vital information for a carrier to convey a package from its starting point (your warehouse) to its final destination is displayed on shipping labels.

Postal code, nation, tracking number, date, package amount, weight, address, validation, and ship street, city, and state are among the most important pieces of information (area). Especially for foreign shipments, shipping labels might additionally indicate the contents. Labels also provide information about the shipment type (e.g., Express, Standard, etc.) so that the carrier can assure that the service for which the customer paid is delivered. Each label is one-of-a-kind, and older labels cannot be reused. For each delivery, a fresh label must be made.


Working of shipping labels:

The information on a shipping label is used to guide items to the proper destinations, trace them at each stage, and guarantee that the correct service is delivered. For its shipping labels, each carrier employs a unique template. They must be clear and easy to understand, as they are intended to be read by both people and robots. Because each carrier created their label to operate with their particular sorting and delivery procedure, it’s critical to follow their instructions.

Barcodes, numbers, and letters are all found on a shipping label. All of these are necessary for the procedure to work. Each section contains data for certain parts of the supply chain.


What’s on a shipping label:


  • The sender’s full name and address
  • The recipient’s full name and address
  • A MaxiCode is a machine-readable code that can be read from any angle.
  • The Routing Code – tells the sorting section how to route the package.
  • The destination’s zip code is represented by the postal barcode.
  • Tracking Number – This is the number that the consumer is given to monitoring their item.
  • Service Level – the carrier’s preferred way of communication (e.g. Express, Standard, etc.)

The carrier generates the majority of the information on its own. You’ll need the following information:


  • name and address of the sender
  • Name and address of the person who will receive the package
  • The procedure for providing services


Difference between mailing labels and shipping labels: 


label on a box

To put it simply, “shipping a parcel” does not exist. The Postal Service handles letter mail in regular-sized envelopes. Shipment, on the other hand, refers to mailing a package (i.e. any boxed item) or an enormous envelope that has been designated for expedited shipping. Any carrier, like the Postal Service or other sipping businesses, can handle this task.

Because when companies link mailing with the Postal Service or shipping with the Postal Service, they may overlook one crucial fact: the Postal Service’s capacity to send products.

All carriers do not have the same shipping fees and delivery times. They each have distinct benefits that you may take advantage of. However, to take advantage of this, you’ll need a shipping solution that can clearly and easily delegate when to ship with the Postal Service and when to ship with other carriers.

Printing postage for your letters, flats, and packages are quick and error-free with Mailing Labels. Postage, shipping address, return address, and certified mail forms may all be printed in one step. Then all you have to do is peel and glue it on your mail piece. Mailing Labels are intended to operate with practically all common desktop inkjet or laser printers and can only be produced using the program.

A shipping label (either a regular 4″x6″ or a thin 2″x7″) is used to identify parcels and always includes an electronic Delivery Confirmation, electronic Signature Confirmation, or Priority Mail Express tracking number barcode.


Mailing and shipping labels by Custom Crating and Logistics: 

Each element of a mailing and shipping label by Custom Crating and Logistics is intended to aid mail carriers in identifying and sorting goods so that they may be delivered to the right addresses. Although some of these areas are more crucial than others, they all contribute to the safe delivery of your shipments.

We guarantee the protection of your packaging and satisfies their clients by providing them with premium services. Our team assists you with a wide range of logistics services. For more information about our services, you can directly contact us now. We are just a click away.

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